Most government organisations are
not meeting the Chief Archivist’s expectations for good
record keeping.
Anahera Morehu’s 2023/24 Annual Report
surveyed the state of government record keeping in 23 public
entities.
Only seven – or 30 percent – rated at
‘managing’ or above in at least half of the 20 topics, while
the rest sat on ‘beginning’ or ‘progressing’.
The
results were poor with regard to the five-level information
security scale: beginning, progressing, managing, maturing
and optimising.
“What I see in 2023/24 is that
organisations mostly rate at ‘Beginning’ or ‘Progressing’ in
their maturity, so more work is required with them to lift
their information management levels to expected standards,”
Morehu said.
“The good news is that, already, we are
seeing good commitment to post-audit action plans following
our recommendations to organisations for
improvement.”
The report noted a few organisations
were doing well, including Inland Revenue and The Reserve
Bank, that rated at ‘maturing’ or ‘optimising’ on most of
the topics.
“These successes indicate that improvement
is possible,” Morehu said.
Her report said progress on
information management was “two steps forward and one step
back”, with dedicated oversight to information management
increasing while there were staff reductions in the
workforce.
Only 21 percent of organisations surveyed
reported that all of their systems met the minimum
requirements for information management, the report
said.
The Minister of Internal Affairs Brooke van
Velden received the Chief Archivist’s report on 14
April.
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